Administrative Assistant Resume

Title

Administrative Assistant

Primary Skills

Experience maintaining filing systems, databases, & digital archives

Location
US-CA-Diamond Bar (will consider relocating)

Posted
Jul-04-12

RESUME DETAILS

EXPERIENCED ADMINISTRATIVE ASSISTANT

* More than five years of administrative experience
* Experience maintaining filing systems, databases, & digital archives
* Bilingual Spanish/English speaker
* Skilled in designing office processes & systems
* Extensive experience coordinating travel, managing a calendaring system & coordinating departmental purchasing
* Extensive experience supporting C-level executives & a seven-person staff

PROFESSIONAL EXPERIENCE

Intern Coordinator and Office Manager, Fuller Theological Seminary, 7/10 to present
Served as administrative assistant to two C-level executive & a 5-person staff, maintained calendaring system, functioned as the coordinator for the quarterly student application process, organized quarterly orientation and trained new staff members, ensured filing systems were maintained and current, designed and implemented office policies and procedures, marketed internships and practicums, maintained office supplies inventory, responded to student inquiries and requests, and maintained department database

KEY ACHIEVEMENTS
* Created digital archive system thereby eliminating of the department`s paper costs
* Implemented GoogleDoc filing system enabling advisors to work from home and reducing departmental costs
* Created an online policy and procedure manual that made the interview and application internship process uniform across the university
* Shifted duties of position from a clerical to an administrative level thereby providing fellow staff members a higher level of administrative support
* Implemented transition from live courses to online courses allowing students to fulfill internship requirements abroad

Administrative Secretary, promoted to Spanish Lecturer, College of Arts and Sciences, California Baptist University, 7/07 to 9/10
As Administrative secretary, was responsible for providing C-level executive support to Dean of the College of Arts & Sciences, assumed bookkeeping, travel, reception, and calendaring duties for College of Arts & Sciences, provided database maintenance, and event coordination, maintain schedule and travel of CAS dean, served as point of contact between Dean and staff, public, represented Dean in staff meetings and public functions and resolved student complaints and parent requests.
As Spanish lecturer, created Spanish translator course, served as Hispanic community liaison for the university, wrote Spanish proficiency tests, taught eight Spanish courses, and served as international liaison for Spanish-speaking international students

KEY ACHIEVEMENTS
* Created, coordinated, and publicized the faculty colloquium series, thereby creating a venue so that faculty had an open-forum to discuss their research.
* Created the budget and application tracking system and protocol for the Faculty Development awards, enabling efficient budgetary controls, and managing reimbursement of awards and ensuring fiscal stewardship in a transparent manner across the university.
* Organized travel, itinerary, and meals of 30 faculty and higher-administration faculty to Oxbridge
* Created and led excursion program for Honors program participants.
* Translated Spanish curriculum into English maintaining consistency and WASC standards, thereby ensuring program accreditation was maintained.
* Created -Spanish for Professionals course- and prepared students for statewide legal interpretation exams that resulted in a 60% accreditation rate.
* Aided in creation of and fully translated the Spanish recruiting materials for the marketing and communication department, providing a pivotal point of support that resulted in the department exceeding their recruitment goal by 50%.

EDUCATION
MDiv, 3.3 GPA, Fuller Theological Seminary, Theology
MA, 3.95 GPA, University of California, Riverside, Comparative Literature
BA, 3.87 GPA, University of California, Riverside, Comparative Literature and English

COMPUTER SKILLS
Banner, E-Time, GoogleDocs, IWorks Suite, Microsoft Word Suite, UCRFS, UCRFS Totals, SuperDope, EBuy, Enterprise Directory program, Fulfillment, PAMIS, Oracle, Web Recharge, Storehouse, iTravel, Oracle Corporate Calendar, Physical Plant Work Order program, Communications Work Order program, Printing and Reprographics Work Order, Mail services, PeopleSoft, Microsoft Word, PowerPoint, Access, Excel, ADP, BossFast, Rightfax, Streetscape, IRIS, Xnet, Endnotes, Outlook, Applescript, HTML programming, Lotus Notes, CDS, OST, Adobe, Photoshop, Quickbooks, Peachtree, Moodle

Certifications

See above

CONTACT DETAILS

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